To:     Anne Mayhew
          Vice-Provost for Academic Affairs

From: William Britten
          Director, Digital Library Center

Subj:  Initiative to Improve Teaching, Research, and Service
          Second year report
          University of Tennessee Libraries
          May 31, 2003

In its second year the University Libraries' Digital Library Center project has made significant progress in the development of an infrastructure to support the creation of digital scholarly collections. We have also made significant progress towards completion of several initial projects.

Grant activity: One of the performance benchmarks of the DLC project was to secure one major grant within two years. There are now two grants awarded by the Institute of Museum and Library Services underway, and a third grant has been proposed. The Tennessee Documentary History Project is in its second year. Progress on this grant can be viewed at http://diglib.lib.utk.edu/cgi/t/text/text-idx?c=tdh;cc=tdh;tpl=home.tpl
     The second IMLS grant was awarded last November, is titled Digital Access for WPA Photographs of TVA Archaeological Projects, and is a collaboration with the McClung Museum, and museums at the University of Alabama and University of Kentucky. This is a 2-year $245,000 grant.
     A third IMLS proposal submitted May 2003 is titled National Digital Library for the Legacy of the Manhattan Project and will digitize 3,000 currently unavailable primary sources in a collaborative effort with the Office of Scientific and Technical Information (OSTI) and Oak Ridge National Laboratories (ORNL). The proposal calls for a 2-year $900,000+ project.

Digital collection projects: A second performance benchmark of the DLC project was to create at least one nationally recognized digital collection within three years. The DLC is involved with more than ten projects, and several will be highlighted here. The main DLC web site refers to all ongoing projects:
http://diglib.lib.utk.edu/dlc/but I will highlight a few below:

• UT Scholars Archive (http://diglib.lib.utk.edu/utj/). In the long term, the Scholars Archive will provide a structure to improve access to scholarly information while assisting faculty in the dissemination of their research. The initial phase of this endeavor has been a pilot project, with volumes for 2000 and 2001 of the Journal of Economic Issues now searchable in full-text online. This pilot went very well, and the DLC is now proposing further digitization, including several years of back volumes to test the cost model for outsourcing production work to an offshore vendor.
• Electronic Theses and Dissertations: Go to http://diglib.lib.utk.edu/etd/etd-search.php Try a search for "Tennessee" in the Description Keyword and you'll see all records loaded to date.
• Great Smoky Mountains Collection (http://diglib.lib.utk.edu/cgi/i/image/image-idx?g=gsmc;xc=1;page=searchgroup).
• Open Archive Initiative: OAI is a rapidly growing worldwide collaborative for sharing scholarly digital content. It uses a standard format to allow digital objects to be harvested for re-use in multiple projects. The DLC has been an early participant in the OAI project, and we have committed to making all of our digital content available to be harvested by others. All of the DLC OAI items are currently searchable at http://diglib.lib.utk.edu/cgi/b/bib/bib-idx?spage=collpick;g=UTBib

Staffing: The Libraries made a long-term commitment to our digital library efforts this past year with the hiring in January of a full-time tenure-track Metadata Librarian position. The DLC also submitted a revised two-year budget mid-way through this second year in order to fund a full-time programmer position. We hired Jody DeRidder, and her presence has enabled an acceleration of our progress.

Other progress: DLC has been focusing time on outreach, with presentations by Anthony Smith, Digital Initiatives Librarian, at the Scholarly Publications Symposium last September and the Tennessee Librarian Association conference this past April. Anthony also is consulting with Blount County Public Library and the UT Law Library to share our expertise and experience with them.

Budget: Attached is the 2-year budget that was revised during this past year to enable the hiring of the programmer position. The only variation from this budget is that we are trying to be frugal in order to stretch our funding into the fifth year, and therefore expenditures for FY03 are somewhat below what was budgeted.

DLC Budget Projection (based on carryover of $72,807 and new $ of $111,641) 02-03

Personnel
GTA	$12,000
Programmer	$40,000
Benefits	$12,000
Total	$64,000
Software	$10,000
Travel	$20,000
Workshop fees	$10,000
Equipment	$13,224
Sub-Total	$117,224

DLC Budget Projection (based on carryover of $67,224 and new $ of $50,000) 03-04

Personnel
GTA	$12,000
Programmer	$40,000
Benefits	$12,000
Total	$64,000
Software	$10,000
Travel	$20,000
Workshop fees	$10,000
Equipment	$13,224
Sub-Total	$234,448